Business Support Administrator
The Role:
This role is responsible for assisting with the maintenance of the Stock and Asset management system. You will process requests for new records and record amendment/updates, ensuring accuracy of data, as well as providing technical support and troubleshooting for the team.
In addition, you will be supporting the Finance Team by assisting with invoice matching of supplier invoices and generating customer invoices for manufactured goods within the Fabrications Team.
Key Responsibilities:
System Maintenance
Review and process requests received in the department mailbox for new products and system record updates ensuring requests are validated.
Investigate issues within the system and process to provide continuous improvement to all areas.
Stock Management
Assist with coordinating stock audits as per agreed schedule for accessories, assets, materials and stock.
Work with team leaders to investigate anomalies to determine a root cause and preventative actions.
Assist with goods return process, working with the Operations and Procurement team.
Finance Support
Match supplier invoices supporting the costing team when required.
Chase overdue purchase orders feeding back to Procurement and Operational teams.
Assist with the costing of Fabrications work and raise customer invoices within monthly timescales.
Transact Tunnelling hires and charges following requisitions received.
HSEQ
Complete tasks in accordance with risk assessments, notify Management of any potential noncompliance.
Report accidents and Positive Interventions using the correct methods.
Ensure the correct PPE is used at all times.
Maintain excellent levels of housekeeping, ensure areas are free from waste and trip hazards etc
Identify/Submit positive interventions where needed
Work in conjunction with HSEQ policies and procedures
Key measures & targets:
Accuracy of system data entry
Efficiency of Tunnelling and Fabrications charges
Key relationships:
All areas of BCS – Full system support to the business
Person Specification:
The successful candidate is likely to meet all of the following criteria:
Essential
Problem solving orientation
Excellent attention to detail
Time management
Team work and collaboration
Good understanding of Microsoft Office, including excel formula
Desirable
Knowledge of Insphire or system equivalent.
About BCS Group:
BCS Group, a subsidiary of Barhale Holdings Plc, is a privately owned company. We are a leading supplier of safety and construction products and services that has depots in both the Midlands and Scotland. We pride ourselves on providing a first-class service to all our customers, ensuring the right product or solution is delivered to the right location on time. With over 5,000 items within our core range, BCS Group can fulfil any order and ensure it is delivered directly via our dedicated transport fleet or those of our partners.
Manufacturing: Our capabilities include standard and bespoke signage, labels, temporary and permanent road traffic signs and bespoke steel fabrication/installation which includes footbridges, walkways, flooring, guardrails, ladders and tunnelling products.
Extensive Stock Range: Distributor of leading industry brands in PPE & clothing, traffic management, safety & lifting and site equipment products. These include Bollé, Pulsar, Globus, Rock Fall, Progarm, Portwest, Melba Swintex, Oxford Plastics, JSP, Nissen, Carters, Orafol, Crowcon, Radiodetection, Dräger, Ridgegear, and Plant Nappy.
Safety Equipment Servicing: Specialist safety & lifting repair, calibration and inspection since 1999. We have our own purpose-built maintenance and calibration facility for gas detection, cable avoidance, breathing apparatus and lifting equipment which along with our fully equipped mobile calibration unit is where all maintenance and repairs are carried out. Our staff are trained and fully qualified in the maintenance, calibration and inspection of a full range of specialist safety & lifting equipment.
Our People: With a direct workforce philosophy, the company culture is driven by our core values, which describe how we act day-to-day. We ensure all your needs are met through our national call centre and dedicated account management.
Triple Accreditation: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 and ISO 50001:2011 standards, which means our customers can have complete confidence that we have an ongoing commitment to be a safe, efficient and responsible partner.
Caring and investing in you
As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.
From the moment you join us, your well-being and career aspirations will be supported by.
Competitive salary
Company Pension
Life Assurance
Private Medical
25 days annual leave in addition to 8 public bank holidays and loyalty days
8 hours volunteering
Employee Assistance Programme to support your mental, physiological, and financial well-being.
Flexible benefits via salary sacrifice
Company car/green car scheme/car allowance/Van (dependent on position)
Leadership & management training and coaching
Regular line management engagement and appraisal to support your career progression.
Development supported by internal and externally delivered training.
Flexible working arrangements
Annual salary review
Continuous service awards
How to apply:
Please send your current CV and cover email outlining your suitability for the role and quoting the reference number to careers@barhale.co.uk.
