Are you looking to leverage your exceptional bid crafting skills in a dynamic and forward-thinking environment? As a Bid Executive at Bywaters, you will play a critical role in supporting our Tenders team, contributing to the company's growth by developing winning tender responses. Working closely with the Bid Manager, you will engage with various departments to showcase our innovative approach to sustainability in every bid.
* Job Title: Bid Executive
* Responsible to: Bid Manager
* Department: Tenders
* Schedule: Monday to Friday, 37.5 hours per week
* Salary: �33,000 per annum before probation / �35,000 after probation
* Location: Lea Riverside E3
About Bywaters:
Bywaters is London's premier environmental services provider, with a unique approach to recycling that focuses on reusing, recovering, or recycling materials to prevent pollution from landfill. If you are a motivated individual ready to take the next step in your career and contribute to the success of an award-winning recycling company, apply to become our next Bid Executive. This role offers not only a chance to develop your professional skills but also to make a tangible impact on our growth and success.
Key Responsibilities:
* Collaborate with the Bid Manager to write compelling bid copy, format information, and create engaging content that highlights our strengths to prospective clients.
* Assist in project management, including setting key deadlines, building Gantt charts, Excel charts, and PowerPoint presentations.
* Coordinate with colleagues across departments to gather necessary information and inputs for bids.
* Draft responses for Pre-Qualification Questionnaires (PQQ) and other initial submission elements.
* Support the design and development of visually appealing proposal documents.
* Manage day-to-day administrative tasks such as monitoring tender portal alerts, maintaining bid trackers, and updating project trackers.
* Ensure all documents are uploaded correctly on tender portals and maintain structured bid folder systems within the company.
* Prepare and attend scope and debrief calls, bid summary documents, and submission checklists.
* Organise and lead kickoff (KO) meetings, taking detailed notes and tracking key actions and decisions.
* Regularly check tender portal alerts and manage all related communications.
* Proactively manage portal accounts, ensuring all log-in details, alerts, and notifications are up to date.
* Maintain and update Bywaters' Core Information folders and ensure the bid folder structure is organised, including logging client documents, working responses, and final submissions.
* Own and manage bid reporting documents to ensure transparency and accessibility of information.
Essential Skills/Attributes:
* Minimum 1 year of experience in a bid management or similar role.
* Educated to GCSE standard or equivalent, particularly strong in Maths and English.
* Excellent written and oral communication skills, with a proven ability to craft persuasive bid content.
* Strong organisational skills with the ability to manage multiple projects and meet deadlines under pressure.
* Proficient in Microsoft Office Suite and familiar with using tender portals.
* A proactive and creative thinker with a keen eye for detail and a strong customer focus.
Staff Benefits:
* Birthday Leave
* Discounted gym membership
* Discounted shopping on thousands of retailers, restaurants, cinemas, travel and
